Executive Assistant in Des Moines, IA at Voya

Date Posted: 5/23/2018

Job Snapshot

Job Description

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Profile Summary:

Provide administrative support to the SVP, Insurance Operations and the VP, Field Services in our Des Moines, IA facility.


Profile Description:


Meeting & Travel Support:

  • Conference Registrations, expense reports, travel
  • Coordinate meetings/calls/lunches in Des Moines 
  • Presentation assistance coordinate meeting/calls/lunches across sites & leaders (ie Pershing)
  • Monthly finance and HR staffing reconciliation 

Advanced Administrative Support:

  • Site community partners and engagement
  • Continuous Improvement (Survey Follow-up, meeting coordination, etc.)
  • Employee Engagement - development & implementation for Operations
  • Maintain VFA  Project List
  • Operations Org Chart Monthly Updates
  • Systems Access Service Now and Follow Up
  • VFA In the Know (weekly communication)

General Administrative Support:

  • Des Moines Site Coordinator/Office Manager:  Office supplies, copiers, computer/phone support, work station moves, etc.
  • Create POs in Peoplesoft

    Des Moines facilities (building issues or site communications)



Education & experience:

  • High school diploma or equivalent work experience
  • 4+ years experience in an administrative role
  • Advanced knowledge of MS Office 
  • Ability to handle multiple priorities simultaneously
  • Strong verbal and written communication skills
  • Ability to exercise considerable discretion
  • Ability to analyze complex information requests

Critical Skills
At Voya, we have identified the following critical skills which are key to success in our culture: 

  • Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
  • Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
  • Team Mentality: Partnering effectively to drive our culture and execute on our common goals. 
  • Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions. 
  • Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills.